Best practices for Pulling menu and Item data from multiple locations/Menus

Hi there,

We are currently developing a platform designed to work seamlessly with Square, and it functions well with a single location. However, we need to enhance our system to support multiple locations and their “menus”, each with unique item data such as stock levels and pricing variations.

For example, a Cheeseburger might be available at Location A for $12 and in stock, whereas at Location B, it could be out of stock and priced at $15. We aim to synchronize this item data accurately across corresponding locations within our platform, where each location maintains its own dataset and menu range.

This capability is crucial for us, as it impacts a broad spectrum of our customers. Would greatly appreciate any guidance on best practices or recommendations for achieving this with the Square API.

So far we have success with item sync and a range of other features, it’s the multi site/menu issue we keep running into!

Looking forward to your advice and support.

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Based on the information you’ve provided, the following documentation will help answer your question:

Additional Documentation

Locations API Overview
Locations API Overview
Inventory API Requirements

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To support multiple locations with unique item data such as stock levels and pricing variations, you can use a combination of Square’s Locations API, Catalog API, and Inventory API.

  1. Locations API: This API allows you to manage and retrieve information about a seller’s business locations. Each location represents a business site, which could be a physical store, a warehouse, or an online storefront. You can use this API to get a list of all locations for a seller, and each location will have a unique ID.

  2. Catalog API: This API allows you to manage the seller’s catalog of items. Each item (and its variations) in the catalog can have location-specific overrides. These overrides can be used to set different prices for an item at different locations. When creating or updating a CatalogItemVariation object, you can specify a list of location_overrides. Each override can specify a location-specific price for the item variation.

  3. Inventory API: This API allows you to adjust inventory quantities and review inventory changes for products in a Square catalog. You can use this API to manage the stock levels of each item at each location. When adjusting the inventory of an item, you need to specify the location ID.

By using these APIs together, you can create a system where each location has its own unique menu with location-specific item prices and stock levels.

This answer was reviewed by @Bryan-Square.